This week's bills, in order
The agent sorts the bills by due date and priority. You decide what to pay, and the payment itself stays with your team.
What it does for your company
- Cash forecastPuts together what is coming in and what is going out, and shows how your cash should look over the coming weeks, with the tight weeks highlighted.
- This week's bills by prioritySorts the bills due this week by due date and importance, so you can decide what to pay and when.
- Collections with your templatesReminds customers about open invoices with the messages and times you approved, always politely.
- Bank reconciliationMatches receipts on the bank statement to open invoices. Anything that doesn't match goes to a person for review.
- Month-end for your accountantAt month end, gathers invoices, receipts and statements, points out what is missing and leaves the documents organized for your accountant.
How it works with your team
The agent handles the organizing: forecast, reminders, matching and documents. Decisions that move money stay with your team: what to pay, when to pay it and how to negotiate with late payers.
Every matched receipt and every collection message is logged, so anyone on the team can see what was done and when.
Systems and channels
- ERPManagement system (ERP)
- BcBank statement
- PlSpreadsheets
- WaWhatsApp
- NFElectronic invoice
- DcFiles and documents
Skills
Cash forecastBills to payCollection remindersBank reconciliationMonth-end closeFinance report
How the Finance Agent works
From bank statement to month-end close
Illustrative examples, with fictitious companies and people.
Cash for the coming weeks
Expected receipts and bills to pay become a week-by-week forecast. A tight week shows up before it arrives.
A reminder in your words
The message follows the text and time you approved. If the customer says they already paid, the agent checks the statement before closing the invoice.
The statement meets the invoices
Receipts on the statement are compared with open invoices. Matches are reconciled; the rest go to review.
New bank details? The payment waits
When a supplier sends new bank details, the agent takes the payment out of the plan and lets you know. It only goes back in after a person confirms by phone.
The month, ready for your accountant
At month end, the agent gathers invoices, receipts and statements, points out what is missing and sends the folder to your accountant on the agreed date.
You stay in control
Clear limits, agreed in advance
Before it starts, you decide what the agent does, what it asks and what always stays with your team. You can change this at any moment.
Talk about this agentDoes within your rules
- Update the cash forecast and this week's list of bills
- Send collection reminders with the approved templates and times
- Reconcile receipts that match open invoices
Lets you know and asks first
- A week when cash gets tight
- A receipt that matches no invoice
- A supplier who changed their bank details: the payment leaves the plan until a person confirms by phone
Never does
- Pay bills or ask for bank passwords
- Mark an invoice as paid just because the customer says they paid
- Collect with threats or outside the allowed hours
Frequently asked questions
Common questions
Does the agent make payments?
No. It sorts this week's bills by priority and prepares the list for your team. Payments are always made by a person, at the bank, with their own access.
Does it need my bank password?
No. The agent reads the bank statement and has no access to move money. It never asks for a bank password, from you or from anyone else.
How do collection reminders work?
With the message templates and times you approve, in a friendly tone. If a customer says they have paid, the agent checks the statement before closing the invoice. Any negotiation of dates or amounts goes to a person on your team.
Does the agent replace my accountant?
No. It organizes the month's documents and loose ends to make your accountant's work easier. Accounting and taxes stay with your accountant.
Services
The technology that comes with this agent
Integrations between systems
Your systems talking to each other: management system, CRM, online store, bank, invoicing and WhatsApp, without typing the same thing twice.
See the service
System modernization
Old systems replaced piece by piece, with the company running, data checked during the move and the team working throughout the switch.
See the service
Cloud, automation and DevSecOps
Systems and agents in the cloud, well organized: new versions published automatically, security checks, tested backups and visible spending.
See the service
Start with the routine that weighs the most. We can talk about the rest.
Talk to ZDZCloud on WhatsApp: +55 11 97689-4645