Incoming invoices, checked
Each invoice that arrives is compared with the order and the supplier's record. Anything that does not match is set aside.
What it does for your company
- Incoming invoices checkedCompares each electronic invoice received with the purchase order and the supplier's record, and flags what does not match.
- Entries reviewedBefore the close, reviews the month's entries: missing document, wrong category, amount different from the receipt.
- Monthly package for the accountantGathers invoices, statements, receipts and notes in one organized package, with a list of what is still missing.
- Tax and obligations calendarKeeps the company's tax and filing dates and reminds the people in charge ahead of time, with what needs to be ready.
- Inconsistencies in plain sightShows in one place what needs attention: duplicate invoice, outdated record, entry without a document.
How it works with your team
The agent takes care of checking and organizing: comparing, flagging, reminding and gathering documents. Accounting and tax responsibility stays with your accountant, and decisions stay with your company.
Entries from months already closed stay as they are: the agent only reads them. Every check is recorded, so the accountant can see what was flagged and why.
Systems and channels
- ERPManagement system (ERP)
- NFElectronic invoice
- BcBank statement
- PlSpreadsheets
- DcFiles and documents
Skills
Invoice checksEntry reviewMonth-end closeTax calendarRecord checksOpen items report
How the Accounting Agent works
From the incoming invoice to the closed month
Illustrative examples, with fictitious companies and people.
Entries reviewed before the close
The agent reviews the month's entries and marks what needs a document or an adjustment.
The monthly package for the accountant
Invoices, statements and receipts organized, with a list of what is still missing, ready for your team to send.
The dates on the calendar
Before each tax or filing date, the person in charge gets a reminder with what needs to be ready.
Outdated records come to light
When the invoice data does not match the record on file, the agent points out the difference for the team to update.
A closed month stays closed
If a difference shows up in a period already closed, the agent does not touch the entry: it describes what it found and takes it to the accountant.
You stay in control
Clear limits, agreed in advance
Before it starts, you decide what the agent does, what it asks and what always stays with your team. You can change this at any moment.
Talk about this agentDoes within your rules
- Check incoming invoices against orders and records
- Put together the monthly package with a list of what is missing
- Send reminders of tax and filing dates
Lets you know and asks first
- Invoice that does not match the order or the record
- Entry without a document or with a different amount
- Important date coming up without the document it needs
Never does
- File taxes or sign anything on behalf of the company
- Replace the accountant's work and responsibility
- Change an entry from a period already closed
Frequently asked questions
Common questions
Does the agent replace my accountant?
No. It checks and organizes so your accountant can work with everything in order. Filings, signatures and professional responsibility stay with the accountant.
Does it file taxes or submit obligations?
No. The agent keeps track of the dates and organizes the documents. Filing, paying and signing stay with the accountant and your company.
Can the agent correct entries?
It points out what it found and suggests the adjustment for your team to approve. Entries from a period already closed are not changed: the agent takes the matter to the accountant.
Does it work with the system I already use?
Usually, yes. The diagnosis shows how to connect the agent to your management system, invoices and bank statements, and how the monthly package reaches your accountant. When a connection is missing, ZDZCloud builds it.
Services
The technology that comes with this agent
Start with the routine that weighs the most. We can talk about the rest.
Talk to ZDZCloud on WhatsApp: +55 11 97689-4645